October 16, 2014

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Approved 11-20-14


3:15-5:00 PM


Present:  A. Anderson, E. Bedca, M. Chavez, D. Clark, J. Gaboury, M. Patel, J. Powell, R. Smith, S. Lott

Absent:  M. Drangstveit, R. Ofoli

The meeting was called to order at 3:26 p.m. with a quorum present.

Approval of Agenda for October 16, 2014:
The Agenda was approved as amended.

Approval of Draft Minutes for September 18, 2014:
The Draft Minutes for September 18 were approved as distributed.

Bylaw 4.3 - Proposed Bylaw Changes - to draft:

Professor Powell presented the Academic Governance Flow Chart and the organizational structure was reviewed. He noted to members that the Academic Governance office has been archiving paper files over to University Archives and materials go as far back as the 1800's. He explained that the Bylaws are a living document and can change anytime, and that UCAG reviews the college Bylaws every five years. He suggested a track/change system be developed with a hard copy of the final review, and that tracking needs to be documented. All supported his suggestion.

Suggestions for change: 4.3.1:

  • The University Committee on Academic Governance (UCAG) shall have seven faculty members selected from the elected faculty currently serving on the University Council Faculty Senate.
  • UCAG shall have five three undergraduate student members, of ASMSU.


  • The University Committee on Academic Governance shall nominate prepare a slate of nominees to the University Council...

  • It was suggested to read: ASMSU shall solicit nominations from the entire undergraduate student General Assembly population for the undergraduate vacancies on the committees listed in 4.3.2.
  • After further discussion, a motion was made that Ryan Smith from ASMSU and Dan Clark from COGS will draft a revised text language that is in accordance with their current Bylaws/Policies. Motion carried.


  • Suggested to be rephrased to represent elections: The University Committee on Academic Governance shall provide guidelines for elections to the University Council and to The At-Large Steering Committee.....

John Gaboury, Associate Provost of Academic Services, noted that we need to reference particular bodies in the College Bylaws and update them to the Academic Governance current Bylaws, i.e., Faculty Council is now Faculty Senate. All members supported the suggestion.

After further discussion of the 4.3 Bylaws, it was suggested and approved that Professor Powell will draft up a revision of 4.3 and bring back to UCAG in November.

College Bylaw Review for Agriculture & Natural Resources:
This item was moved to the November meeting. Assigned to CANR will be S. Carey, R. Smith and A. Anderson. Chairperson Chavez will rearrange the order of the other College Bylaws to be reviewed, adding in at least one faculty member per Bylaw, by the November meeting.

Other Business:

Meeting adjourned at 4:40 p.m.

Respectfully submitted,

Sherry Lott


Standing Committee Date: 
Thursday, October 16, 2014 - 3:15am
Minutes Status: