September 18, 2014

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Approved 10-16-14




Thursday, September 18, 2014
3:15-5:00 PM
W1 Conference Room, Owen Graduate Hall


Present:  A. Anderson, E. Bedeca, M. Chavez, D. Clark, M. Dragstveit, R. Smith, J. Gaboury, S. Lott, J. Powell

Absent:  R. Ofoli, P. Muhammad-Faizaan, Five pending Faculty Representatives, One pending Undergraduate Representative

Meeting called to order at 3:15 p.m. without a quorum present.


  • UCAG roles were discussed by J. Powell and Manuel Chavez.
  • Reform/ Modernize: John Powell reported that fundamentally two big issues arose from The Steering Committee At-Large meeting with the Provost and Associate Provost:

a.  Election Process: develop criteria for elections and the process by which they get implemented.  Main focus is to look at the kinds of criteria reasonable so when colleges put out election material it clearly states what is committed from the members elected.  Need clear paragraphs indicating participation responsibilities, Members are not complying with the current system.

b. Problematic:  1) who decides what the criteria are, 2) could the chairperson be responsible to adjust the teaching schedule for members elected, 3) attendance sheet of no shows, 4) how to create more incentive for members to interact/ show up, 5)process to be replaced if a member misses more than four meetings, 6) compensation for key people, 7) change in culture of Deans, 8) what to do with the wave files from meetings, some universities post on their web site

  • Some Recommendations Presented:

  a. where to attend electronically (go to meeting), on location and streamline to Campus
  b. Skype meetings are not the best way but would be a key to build into the proposal
  c. Technology to stream easier in International Center, Administration Board room and other buildings/rooms

        Members agreed that recommendations need to be formed and sent to The Steering Committee.

  • Updates and suggestions were discussed on implementing new Technology in the Academic Governance and Faculty Grievance offices (AG/FGO) such as:

   a.  Migrate shared services for AG/FGO as one service organization
   b.  AG has met with University Archives to begin the process for electronic archiving in the AG office, with implementation of this plan by July 2015

Full Quorum was reached at 4:16 p.m.

  • The agenda for September 18, 2014 was approved as amended.
  • The minutes for April 10, 2014 were approved.
  • Election of Chairperson:  M. Chavez (incumbent)
  • Election of Vice Chairperson:  Ryan Smith
  • Election of Secretary:  John Powell's Executive Secretary, Sherry Lott
  • The Bylaw amendment for 4.3/ 4.3.1 was discussed.  It was agreed that UCAG would draft a proposal to go to The Steering Committee for approval, Faculty Senate for vote, and Board of Trustees for final approval.
  • College Bylaw Reviews were assigned as follows with the intention of adding more members when UCAG vacancies are filled:

         a. Agriculture and Natural Science - A. Anderson and Ryan Smith (October meeting)
         b. Business - E. Bedeca, R. Ofoli (November meeting)
         c. Engineering - M. Drangstveit and D. Clark (February meeting)
         d. Nursing - M. Patel and M. Chavez (March Meeting)

John Powell suggested, and members agreed, on implementing an electronic meeting for the Bylaw reviews

  • Other Business:

Meeting adjourned at 4:41 p.m.

Respectfully submitted,

Sherry Lott

Standing Committee Date: 
Thursday, September 18, 2014 - 3:15pm
Minutes Status: