December 1, 2009

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Approved 1-12-2010

December 1, 2009
Board Room, Administration Building

Present: M. Crimp, K. Currier, K. Dysarz, L. Good, H. Hughes, R. Maleczka, D. Moriarty, R. Naegele, S. Nicely, E. Outslay, J. Powell, P. Rogers, M. Sticklen, D. Weber, J. Wright, J. Youatt; Others: T. Curry, C. Kulesza, H. Guenther (State News), S. Lott

Absent: Provost Wilcox, R. Appel, S. Kendall

Professor Hughes called the meeting to order at 3:15 p.m. with a quorum being present.

The Agenda was amended adding the item, Feedback on the Mandatory Assessment and Involuntary Withdrawal Policy. The Agenda was approved as amended.

The Minutes for November 3, 2009 were approved as submitted.

Provost’s Remarks:
The Provost had a conflict so Professor Youatt gave a report. Provost Wilcox wanted to thank the members for their work this semester. He also wanted to call attention to the web site on Shaping the Future, noting there have been several additions. The Provost’s recommendations on Student Services are now posted.

Professor Youatt distributed a memo from the Provost regarding Class Scheduling which provides the background data on the current scheduling matrix established in 1992. Provost Wilcox noted in the memo that currently both students and faculty have been experiencing difficulties with scheduling as a result of the drift from the matrix. For students, the problem is the overlap of courses and for faculty, the problem is desirable or appropriate classroom space. The Provost includes the rationale for the realignment with the policy in the memo. The Provost would like to discuss this proposal in the next ECAC.

ECAC Chairperson’s Remarks:
Professor Hughes and Professor Powell gave a brief overview of the CIC Faculty Leadership meeting held at the University of Minnesota in November. Professors Hughes and Powell attended as the MSU representatives. A formal report will be distributed later. The major topics discussed included compliance issues in terms of research, the graying of governance and the need for socialization of young faculty, the re-election of faculty representatives to the Steering Committee of COIA, open access and copyright issues, the necessity for research universities to re-examine their mission and the mission for the next five years, and public relations and the public’s perception of higher education. Both Professors Hughes and Powell commented on the quality and depth of discussions at the meeting.

Faculty/Student Statement on Civility:
Professor Moriarty, Chairperson of UCFA, reported the UCFA Personnel Subcommittee is working on the statement but anticipates this to be discussed in the next full UCFA meeting.

Questions re Study Abroad and Grade Distributions:
Professor Crimp, UCAP Chairperson, reported he had discussions with Professor Hill and several other faculty regarding concerns about the grades and oversight of some of the study abroad programs. Professor Crimp summarized the nature of the concerns that have been expressed and indicated that perhaps the broader issue of study abroad and MSU faculty oversight should be discussed is some venue of Academic Governance in the future. A member suggested it would be good to invite Professor Riedinger, Dean of International Studies, to meet with ECAC to discuss some of the issues and concerns. Members agreed to invite the Dean to the next ECAC meeting and provide the issues discussed.

Health Care Update:
Professor Moriarty, Chairperson of UCFA, reviewed the results of the Health Care Survey and reported that over 3,000 comments had been written in response. UCFA members reviewed all comments and found some common threads. There was a high level of emotion on the subject, concern regarding the element of choice, quality and cost of care, a lack of understanding about the issues and strong support for certain concepts. Professor Moriarty reported that recommendations will be coming to Faculty Council. The recommendations will be in two stages, the first becoming effective in July 1, 2010 and the second becoming effective in July 1, 2011.

Mandatory Assessment and Involuntary Withdrawal Policy:
Dr. June presented the Mandatory Assessment and Involuntary Withdrawal Policy at the last ECAC meeting and the Policy was referred to UGC, UCAP and UCSA for review and feedback to ECAC. Professor Crimp reported UCAP met with Dr June and provided the following recommendations:

  • The language in the policy should be clear that the policy refers only to students.
  • Indicate that the “credible report” must be a written report, clarifying that the confidentiality of the person who provides the report will be maintained.
  • Clearly state the readmission criteria for a student who received a mandatory suspension (involuntary withdrawal).
  • Eliminate item 4. The statement requires the student to demonstrate that which is not demonstrable.
  • Include the words “professional of choice” in the assessment portion of the document.

Kyle Dysarz, Chairperson of UCSA, reported the committee discussed the Policy with Dr. June and there seemed to be a consensus but there was no motion. Kyle was asked to put into writing to ECAC. UGC member reported the policy was discussed. UGC was asked to communicate in writing to ECAC.

Draft Agenda for Faculty Council for January 19, 2010:
A motion was passed to postpone developing the agenda until January meeting.

Draft Agenda for Academic Council for January 26, 2010:
A motion was passed to postpone developing agenda until January meeting.

Other Business:
There being no further business, the meeting was adjourned at 4:34 p.m.

Respectfully submitted,


Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, December 1, 2009 - 3:15pm
Committee Type: 
Minutes Status :