December 4, 2012

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Approved 1-8-13
2012-2013:4

THE STEERING COMMITTEE
MINUTES
December 4, 2012
Board Room, Administration Building


Present: President Simon, Provost Wilcox, W. Anderson, S. Carter, W. Davidson, L. Dillon, S. Fletcher, J. Francese, G. Hoppenstand, E. Martinak, D. Miller, D. Moriarty, J. Powell, R. Spreng, J. Wright, J. Youatt; Others: S. Lott, I. Shaya (State News)

Absent: D. Quiroga, L. McCabe, M. Noel

Professor Carter called the meeting to order at 3:20 p.m. with a quorum being present.

The Agenda was amended adding two items: Verification Process and Policy and Promotion of Fixed Term Faculty.
The amended agenda was approved.

The Minutes for November 6, 2012 were approved as distributed.

President’s Remarks:
President Simon noted that the Fiscal Cliff situation is very uncertain at this time. The good news is that the budgets were approved through March 31, 2013. There are many proposals at the State level that could impact the University.

President Simon spoke about the verification request that was sent by Human Resources. She has received mail from faculty who were not pleased with the communication. The intent of the verification was to update the University data. The last verification regarding dependents of faculty was done in 1989. This was an attempt to look at health care costs. Data generally suggests that 3% to 5% of people on the insurance plan should not be there, which could mean a savings of $1 to $2 million dollars. There was much discussion among committee members regarding how this notification was done. President Simon agreed to look into the process.

President Simon reported that the focus groups will continue the work on the Bolder by Design efforts and a report will be given at Faculty Senate and University Council in January.

Provost’s Remarks:
Provost Wilcox reported on the CIC Provosts meeting and the meeting of the Association of Public and Land Grant Universities. Both meetings discussed the Massive Open On line Courses, and although enthused, have questions regarding the finances. If there are enough students that complete the courses, you can begin to inform the learning process. Another area of discussion was for higher education to be more effective in explaining what we do and how we do it.

The Provost gave a heads up on the Deans Review Process, noting Deans are reviewed every five years. Currently the Deans from Law, Lyman Briggs and International Studies are being reviewed.

The Steering Committee Chairperson’s Remarks:
Professor Powell reported that he and Professor Carter attended the CIC Faculty Leadership meeting at Northwestern University. Professor Carter reported the four major items discussed included 1) financial pressures in higher education, 2) Graduate education, 3) digital education and 4) Intercollegiate Athletics. A brief summary was provided. Professor Carter reported on the changing nature of tenure that was presented. Over the course of the last generation, the percent of tenured faculty at universities has gone from 66% to 29% with a projected rate of 15% of tenured faculty at universities. There was also some discussion regarding the increasing number of international students at all of the universities. The Wisconsin Legislature has mandated that no more than 25% of the student body can be nonresident students. There are other State Legislatures that are more actively involved. Michigan has the protection of the 1963 Constitution that grants a fair amount of autonomy to the universities.

Request to Change the Policy for Enrollment in AL 201:
The Provost Wilcox presented a request to change the Policy for Enrollment in AL 201 to be placed on the Faculty Senate agenda for their consideration. A motion was passed to place the item on the January Faculty Senate agenda.

Individual Standing Committee Updates:
Professor Powell requested the Chairpersons from the Standing Committees to give a brief summary of the Committees activities.

  • UCAG – Professor Francese reported the Committee has been Reviewing College Bylaws and will be dong the elections for various Committees in January.
  • UCC – Professor Hoppenstand reported the Committee is reviewing undergraduate prerequisites, co-requisites and restrictions and will be reviewing and developing a draft for a change in the term “specialization” to the term “minor”.
  • UCGS – Professor Spreng reported the Committee has had discussions with the Deans regarding graduation rates, graduate majors will be reviewed with fewer than 5 degrees granted in the last five years, consideration on limit of 999 credits, consider multiple applications for graduate study, and compensation of GA’s.
  • UCFA – Professor Anderson reported working on a draft of a survey of faculty currently involved in teaching international students identifying issues and problems. The Committee is reviewing the policies for reviewing Fixed Term Faculty and Post Tenure review policy. The Committee is looking at the MSU guidelines for social media, the University protocols for child abuse/sexual assault, and the Annual Tenure and Promotion letter, URO and health care update, and Human Resources long term care update The Committee is working on the 2013-14 Appropriation request and a recommendation for a longitudinal committee on health care.
  • UCUE – Professor Dillon reported the Committee is dealing with moratoriums, request of new programs, credits for Theatre and Dance, student grief absence policy and issues of billing on internship credit.
  • UCSA – Evan Martinak reported the Committee reviewed the Cleary Report, discussed the Neighborhood Programs, International student programs, the University smoking policy and the ADP Policy. The Committee will also be reviewing the AFR Policy.

Updates from ASMSU and COGS:
Stepfan Fletcher, COGS Chairperson, had to leave the meeting for class and will send report.

Health Care Update:
Professor Davidson reported that HR is collaborating with the Health Team to develop a proposal for an on campus or near campus alternative health center which is unlikely to happen before 2014. There have been questions as why this is taking so long. The other question is why there is no longer another vender discussed at this time. Professor Powell is hopeful discussions are taking place.

Current Status of the Following:
Professor Powell had requested a follow up on the status of:

ADP/Sexual Harassment Policies: Kristine Zayko has been the lead person on this policy and summarized the activity on the Policy. Interim Procedures were implemented in the Summer of 2010 following a letter from the Office of Civil Rights. The Interim Procedures Board has been in place for the last academic year of 2011-12. In January of 2012 President Simon expanded that the Board cover all complaints under the Anti-Discrimination Policy involving students against students. There have been no hearings in the last two years. There have been 3 to 4 sexual assault cases and the students have chosen to have an administrative hearing as opposed to going before a hearing board. The Interim Procedures will remain until there have been one or two cases.

Integrity of Student Assessment Project: Professor Youatt noted that the major thrust of the project was on online assessment. The idea came of a series of test centers for the testing of online courses. Professor Estry felt a broader view was needed. Currently a review is being done on the access that faculty have to secure test sites. The integrity of the assessment described for courses is also being reviewed. There will be a campus wide discussion in preparation for the next Institutional Accreditation which includes the integrity of assessment.

Promotion of Fixed Term Faculty Policy: Professor Anderson, UCFA Chairperson, presented a policy approved by UCFA regarding the Promotion of Fixed Term Faculty to be placed on the Faculty Senate agenda. A motion was passed to place the item on the Faculty Senate agenda for January.

Request Advice Re: A Proposed Name Change of the Department of Community, Agriculture, Recreation and Resource Studies to the Department of Community Sustainability:
The Provost requested advice on the Proposal for a name change from the Department of Community, Agriculture, Recreation and Resource Studies to the Department of Community Sustainability. A motion was passed to place the item on the Faculty Senate agenda for January.

Draft Agenda for Faculty Senate January 15, 2013:
The agenda for the Faculty Senate meeting scheduled for January 15, 2013 is as follows:

  • UCC Report
  • Proposed Name Change
  • Promotion of Fixed Term Faculty Policy
  • Change the Policy for Enrollment in AL 201
  • New Business

Draft Agenda for University Council January 22, 2013:
The agenda for the University Council Meeting scheduled for January 22, 2013 is as follows:

  • New Business

New Business:

There being no further business, the meeting was adjourned at 5:05 p.m.

Respectfully Submitted,

signature

Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, December 4, 2012 - 3:20pm
Committee Type: 
Minutes Status :