February 2, 2010

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Approved 3-2-10

February 2 , 2010
Board Room, Administration Building

Present: Kim Wilcox, M. Crimp, L. Good, H. Hughes, S. Kendall, R. Maleczka, D. Moriarty, R. Naegele, S. Nicely, E. Outslay, J. Powell, P. Rogers, D. Weber, J. Wright, J. Youatt; Others: C. Kulesza, H. Guenther (State News), S. Lott

Absent: R. Appel, K. Currier, K. Dysarz, M. Sticklen

Professor Hughes called the meeting to order at 3:15 p.m. with a quorum being present.

The Agenda was approved as distributed.

The Minutes for January 12, 2010 were approved as submitted.

Provost’s Remarks:
Provost Wilcox reported that initial budget communications was sent to Colleges and other units last week. The Provost wanted to underscore that we have succeeded in staying pretty close to the multi year budget plan, and it appears that we can continue with an operating budget reduction of, on average, a 4% this year and 6% for next year. There is a range of budget cuts proposed in the communication sent to the Deans. This allows the campus to plan their way through the reductions.

ECAC Chairperson’s Remarks:
Professor Hughes did not have any remarks at this time.

Proposal for Establishment of New Academic Departments in the College of Human Medicine – Grand Rapids:
Provost Wilcox reported on a proposal received from the College of Human Medicine for establishment of three new Academic Departments located in Grand Rapids. The proposed new Departments are in Anesthesia, Emergency Medicine and Translational Science and Molecular Medicine. The Provost endorsed the proposal and requested advice. A motion was passed to refer the proposal to UGC and UCFA.

Academic Year Task Force Update:
Professor Youatt noted that the Academic Year Task Force met with a number of people responsible for scheduling and other administrative functions. There was a good conversation about the issues identified by the Task Force in terms of modification of the calendar. Following the meeting the Registrar’s office was to develop a series of calendars reflecting the suggested modifications so that further consultation could be sought from UCFA. The series of calendars have not been completed at this time. Professor Youatt did report that there were three areas where faculty will need to have additional conversations; the January Sub Term, the timing of Fall Graduation and the placement of Spring break. The two areas that were somewhat disappointing were the beginning of Fall Semester after Labor Day, which causes some problems with the ending date of the semester, which falls around December 23. The second issue is around the number of days in each semester and it appears difficult to have the exact number of days in each semester. The committee requested an update be given at Academic Council. A motion passed to refer the materials when ready to UCAP, UGC and UCFA.

Health Care Update:
Professor Moriarty, Chairperson of UCFA, reported the Health Care Committee, chaired by John Powell, is meeting every other Friday. The committee is working on a prospectus for the employer provided health care facility, which will be a huge job. A letter was sent out by CVS to everyone and it was found to be inaccurate so another follow up letter will be sent out.

Draft Agenda for Faculty Council for February 16, 2010:
The agenda for the Faculty Council meeting scheduled for February 16, 2010 is as follows:

  • Approval of Agenda
  • Public Comments
  • Slate of Nominees for the Athletic Council - Action
  • Proposed Bylaw Amendments - Action

Draft Agenda for Academic Council for February 23, 2010:
The agenda for the Academic Council meeting scheduled for February 23, 2010 is as follows:

  • Approval of Agenda
  • Public Comments
  • Overview of Academic Program Change Process – Info
  • Academic Year Task Force Update - Info
  • University Committee on Curriculum Report - Action
  • Slate of Nominees for Election of At-Large Faculty to ECAC

Other Business:
There being no further business, the meeting was adjourned at 4:30 p.m.

Respectfully submitted,


Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, February 2, 2010 - 3:15pm
Committee Type: 
Minutes Status :