February 5, 2013

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Approved 3-12-13

February 5, 2013
Board Room, Administration Building

Present: Acting Provost June Youatt, E. Bank, S. Carter, W. Davidson, L. Dillon, S. Fletcher, J. Francese, G. Hoppenstand, E. Martinak, D. Moriarty, M. Noel, J. Powell, R. Spreng, C. Teske, J. Wright, Others: T. Curry, S. Lott, State News

Absent: President Simon, W. Anderson, D. Quiroga, L. McCabe

Professor Powell called the meeting to order at 3:16 p.m. with a quorum being present.

The Agenda was amended adding items: UCAG Motion, Flexible Spending Accounts, Facebook concerns, Provost Search Process, and Syllabi database online. The amended agenda was approved.

The Minutes for January 8, 2013 were approved as amended.

President’s Remarks:
President Simon was out of town.

Acting Provost’s Remarks:
Acting Provost Youatt reported that the five year Dean Reviews for this year are near completion. Professor Youatt reminded everyone that the Awards Convocation will be held next week, February 12 and encouraged all faculty to attend.

The Steering Committee Chairperson’s Remarks:
Professor Powell reported on the IT follow up on the discussions regarding the Microsoft 365, which is a software program that will give wide spread communication to the system. The process is moving forward which will be a step by step process. Professors Powell and Carter will be meeting with Dave Gift and his senior leadership staff this week. Professor Powell plans to meet with the IT volunteers and develop mechanisms to inform faculty on the progress. Professor Powell informed members that the At Large members are continuing to meet with College CAC members Spring semester.

Professor Carter reported on the annual COIA meeting in January as the MSU and CIC representative. One of the topics was the issue of the NCAA and their move to off load some responsibilities of oversight to campuses. This raises questions about how faculty involvement will look with an increased role and responsibility. There is also the question of resources to be provided to faculty to carry out such responsibility.

Professor Powell noted that the Faculty Liaison group met with the BOT and suggested that the Liaison group ask the BOT what they thought the issues were and what faculty could do so there could be a dialogue from both perspectives.

Task Force on IT:
Professor Powell discussed in his comments.

Proposal to Establish a “Student Name” Policy:
Professor Youatt presented an overview of a Proposal to establish a “Student Name” Policy. ASMSU initiated and passed a Bill in support of a preferred name policy for students in November, 2011. The Office of the Registrar led the development to make this policy available with contributions by the Office of Planning and Budgets and Undergraduate Education. Professor Youatt supports this policy and the recommendation to implement the new policy prior to or by December 2013. Consultation is sought before developing an implementation plan. A motion was passed to refer the proposed policy to UCUE, UCGS, and UCSA and ask for a response by March.

Health Care Update:
Professor Powell will invite HR to come to the Faculty Senate to give a report on the Verification process when their data is collected either in February or March.

Professors Powell and Anderson attended the Health Benefits Conference and Expo in January. There was much discussion on the concept of wellness. U of M gave a presentation on how they manage 40,000 employees because of all of the medical centers and campuses. There was also discussion regarding data and data management in university settings with the CEO of a company called Health Stat. The MSU group will be working with this company to understand more about the MSU population, parameters and utilization. The University will try to move this forward as soon as possible. Professor Davidson noted that MSU began talking about this over 6 years ago and there is still nothing going. UCFA is currently working on a master plan.

Flexible Spending Account with Meritain Health:
Professor Moriarty asked if MSU was continuing the contract with Meritain. She reported that many have had problems and the inconsistencies. Professor Powell will ask HR to report at a Faculty Senate meeting on the Meritain contract.

Request to Address Strategy to Avoid Potential Gun Violence in MSU Campus Buildings:
Secretary Wright received a faculty request to address the issue of strategies to avoid gun violence in the classrooms and buildings. There was discussion regarding the no guns policy and workshops that have been done for faculty on violence. Members agreed it would be good to have DPPS give a presentation and overview on Campus Violence at the University Council meeting.

UCAG Proposed Motion:
Professor Francese, Chairperson of UCAG, proposed a motion for faculty to receive the Annual Faculty Salary Guidelines each year. Following some discussion Professor Curry indicated the Guidelines could be sent to all faculty when determined in the Spring.

Faculty Concerns re: Facebook:
Professor Moriarty raised a concern regarding faculty posting on Facebook regarding students in class, for example “Can you believe what a student said..” After some discussion the members will request UCFA for guidelines regarding Facebook, social media. Professor Curry will send an email to UCFA requesting discussion.

Provost Search Process:
Professor Carter reported the Faculty Liaison Group and the At Large will meet with President Simon to discuss the search process. There will be a subcommittee to develop the framework then the Search Committee will be selected. The final search process will be an agenda item for the Faculty Senate.

Syllabi Data Base Online:
Evan Martinak reported that MSU has developed a recommendation for a policy on Syllabi Database online and will present at the next Steering Committee meeting.

Draft Agenda for Faculty Senate February 19, 2013:
The agenda for the Faculty Senate meeting scheduled for February 19, 2013 is as follows:

  • UCC Report
  • Health Care Update
  • Policy Statement on Promotion of Fixed Term Faculty Policy
  • Athletic Council Slate of Nominees
  • Steering Committee Slate of Nominees
  • New Business

Draft Agenda for University Council February 26, 2013:
The agenda for the University Council Meeting scheduled for February 26, 2013 is as follows:

  • Health Benefits Update
  • ASMSU Presentation
  • Campus Safety and Prevention
  • New Business

There being no further business, the meeting was adjourned at 4:35 p.m.

Respectfully Submitted,


Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, February 5, 2013 - 3:16pm
Committee Type: 
Minutes Status :