January 8, 2013

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Approved 2-5-13

January 8, 2013
Board Room, Administration Building

Present: President Simon, Acting Provost June Youatt, W. Anderson, E. Bank, S. Carter, L. Dillon, S. Fletcher, J. Francese, G. Hoppenstand, D. Quiroga, McCabe, D. Moriarty, M. Noel, J. Powell, R. Spreng, J. Wright, Others: S. Lott, State News

Absent: W. Davidson, E. Martinak

Professor Powell called the meeting to order at 3:15 p.m. with a quorum being present.

The Agenda was amended adding items: UCC Presentation to Faculty Senate, IT Task force, COGS Report, and UCFA Survey involving faculty instructional experiences with international students. The amended agenda was approved.

The Minutes for December 4, 2012 were approved as amended.

President’s Remarks:
President Simon joined the Committee via telephone conference. The discussions about Bolder by Design are continuing, which have included among many topics discussions regarding Academic Technology and the idea of setting up a committee similar to the URO to work with the Provost’s office to outline a general strategy for moving forward. Another area is the continuing work and expansion on the Neighborhood. Professor Klomparens has talked with the UCGS in terms of the time to completed degree, student satisfaction and alternative forms of graduate education. Professor Youatt added that over the next month with faculty input clear outcomes will be identified. The President asked that Bolder by Design be placed on the next University Council agenda for discussion.

President Simon spoke about the administrative changes that have occurred. In December the President recommended to the BOT a series of personnel actions which were approved. A necessary consequence of those actions is a set of organizational changes, primarily involving units that previously reported to the Vice President for Finance and Operations and Treasurer. The President then summarized the changes. In addition Professor Gift will be retiring and a search process will begin. Provost Wilcox is leaving the University to work in Washington, DC with the Partnership to Cut Hunger and Poverty in Africa. Professor June Youatt will be named the Acting Provost. The discussion regarding the National search process will be forthcoming.

Acting Provost’s Remarks:
Acting Provost Youatt indicated that the President has asked for a small group of people to talk about the needed search committees, not who will serve on the committees. A search committee will be needed for the Senior Vice President for Administrative Services, Executive Vice President for Academic Affairs (Provost), and the Chief Information Officer.

Professor Youatt raised a question that has come up regarding the Libraries. Several years ago the Libraries came under the supervision of the Director of Libraries, Computing and Technology. At the time libraries became more centers of technology and digitizing everything and this made sense. Now, the question is that where you would put the Libraries in terms of a reporting line or does it make more sense to pull the Libraries out of the Computing and Technology? This is a reasonable question and a good time to have a broader faculty discussion regarding the role of the Libraries in the Institution. Professor Youatt will bring information to the Steering Committee.

The Steering Committee Chairperson’s Remarks:
Professor Powell reported that the LED discussion regarding the Bolder by Design was very informative and will distribute the materials to members. He reported that the Verification process found 70 people were not eligible for benefits so far and that was with 35% to 40 % response. Professor Powell and Professor Anderson indicated that HR will have stronger connections with UCFA for the opportunity to review materials in a timely manner.

Health Care Update:
Professor Powell reported that the Budget Subcommittee of UCFA has been working diligently since 2006 to look at the long term effects of cost containment and quality care within our benefits program. Things have in the been clarified over the past week and there is now a RFP that outlines the essential products in the Prospectus from last May, and now is a provider for all employees whether one is in Blue Cross/Blue Shield, PPO or Blue Care Network. It would be available to everyone regardless of the current plan. The Health Care Committee will be meeting to go over the RFP. Professor Powell and Professor Anderson will be attending the meeting on Health Benefits Expo in Florida the end of January.

University Curriculum Presentation:
Professor Hoppenstand, UCC Chairperson, reported a presentation has been prepared reviewing the curricular review process for the faculty and request the item be placed on the Faculty Senate agenda as an information item for January. A motion passed to place on the agenda.

Task Force on IT:
Professor Powell reported that in discussion with Dave Gift it was decided to form a Task Force on IT, similar to the URO Task Force. The members should be people with expertise and knowledge to develop options and recommendations on a communication system for the University. The charge to the Task Force will be discussed at the February meeting.

COGS Report:
Stefan Fletcher, COGS Chairperson, reported that COGS had worked with Professor Beck in developing the priorities for Cogs over the next five year period and will be presented this semester. The 5th Annual Interdisciplinary Research Conference will be held February 15, 2013 for invited students from the CIC Institutions. The group is reviewing the COGS Tax Referendum, which is done every three years. It appears that the recommendation will be to keep the tax the same. COGS elections for the Executive Board will occur in March. Stefan also reported on various student activities for all of the graduate students scheduled for Spring semester.

UCFA Survey:
Professor Anderson, Chairperson of UCFA, reported the UCFA will be sending a survey to faculty regarding instruction with international students. The intent is to gather data on issues, problems encountered with instruction.

Draft Agenda for Faculty Senate January 15, 2013:
The agenda for the Faculty Senate meeting scheduled for January 15, 2013 is as follows:

  • UCC Report
  • Health Care Update
  • Policy Statement on Promotion of Fixed Term Faculty Policy
  • Proposed Name Change
  • Curriculum Overview Presentation
  • New Business

Draft Agenda for University Council January 22, 2013:
The agenda for the University Council Meeting scheduled for January 22, 2013 is as follows:

  • Health Care Update
  • Bolder by Design
  • New Business

New Business:
Professor Powell will forward names of faculty and students volunteering to discuss the search process to President Simon.

There being no further business, the meeting was adjourned at 4:40 p.m.

Respectfully Submitted,


Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, January 8, 2013 - 3:15pm
Committee Type: 
Minutes Status :