March 1, 2011

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Approved 4/5/11

EXECUTIVE COMMITTEE OF ACADEMIC COUNCIL
MINUTES
March 1, 2011
Board Room, Administration Building


Present: President Simon, Provost Wilcox, G. Bice, S. Carter, S. Fletcher, J. Funk, M. Kaplowitz, A. Lovgren, A. Machi, R. Maleczka, D. Moriarty, C. Parker, J. Powell, P. Rogers, J. Wright, J. Youatt; Others: S. Ballentine (State News), B. Beekman, T. Curry, S. Lott

Absent: J. Epstein, H. Hughes, C. Schotten, M. Sticklen

Professor Powell called the meeting to order at 3:15 p.m. with a quorum being present.

The Agenda was amended adding an item on Student Governance Proposal. The amended agenda was approved.

The Minutes for February 1, 2011 were approved as distributed.

President’s Remarks:
The President reported on the status of the proposed budget. President Simon noted that the Universities are the only double digit reductions on the State budget. The number reported in the All Funds Budget is more like 13% than 15% because financial aid money was preserved but did not add significant funds. MSU students collectively have lost approximately 20 million dollars in State support. The University has been able to cover a good deal of that in the FY 2012 budget last year in planning. There will be hearings through the first of April. The report of the National Governor’s Conference indicates Obama has opened up the way of relieving through restructuring some of the burden of State Medicaid. There are a number of Bills being introduced around a variety of topics, some of which could affect the University.

The next major event will be the education address that the Governor is scheduled to present in April. The educational address will deal with education plans to strengthen K-12 and set standards that are higher for a work force that Michigan needs. This is the beginning of the discussions that the standards for high school should be college ready, which will put pressure on the universities and how they deal with remedial education. There will also be a focus on early childhood education. There will also be a beginning formula or an accountability matrix for universities. There are incentives that are built in the revenue sharing. If the budget passes, then the FY 2013 budget will include performance incentives of some sort. The University will know more in April.

Provost’s Remarks:
Provost Wilcox noted that two years ago the discussions began on Shaping the Future and thinking about what the University was going to do differently in the future. Since that time, updates have been given at each of the BOT meetings. At the last BOT meeting the Provost presented information on the academic changes that may be less visible. Provost Wilcox is pleased about the engagement on curriculum revision across the University and cited numerous examples.

ECAC Chairperson’s Remarks:
Professor Powell announced that a Faculty Forum would be scheduled this month and a tentative date is March 29. Faculty will be notified of the date, time and location.

Request for Policy Changes to the Code of Teaching Responsibility & Integrity of Scholarships & Grades – Follow-up: UCAP, UGC, UCSA & UCFA:

Professor Powell asked the respective Committees if they had any feedback. Professor Bice, UCAP Chairperson, presented the following UCAP position:

The issue of proctoring is one of high priority, especially in the context of delivering quality educational experiences in online and hybrid courses. However, the proposed changes in and additions to the Code of Teaching Responsibility and the Integrity of Scholarship and Grades policy potentially have the unintended consequence of generating additional concerns and challenges associated with implementation. It is the view of the committee that proctoring needs to be addressed in a thorough review in order to identify problems and best practices for solution (please refer to Subcommittee Report).

Professor Bice also reported that UCAP recommends that ECAC consider a referral to an ad hoc task force. Following some discussion a motion was passed to have ECAC refer the issue to a Task Force to be established by ECAC. The ECAC decided to form the Task Force at the April meeting.

Professor Funk, UGC Chairperson, reported the discussions in UGC have been similar to UCAP. A report will be sent. The UCSA has the item on their agenda to be discussed at the next meeting. Professor Moriarty, UCFA Chairperson, indicated the UCFA thought the issue was requiring an immediate response. Professor Moriarty noted the UCFA would not oppose a Task Force to work on the many aspects of the issue.

UCAG Proposed Motions:
Secretary Wright presented the motions for Professor Hughes, UCAG Chairperson as follows:

UCAG Motions to amend the Bylaws:
6.1.3. The term of office for faculty members of the Student-Faculty Hearing Board shall be three years, with the opportunity for reappointment for one additional three-year term. Provisions shall be made to stagger appointments to assure continuity. Terms of office shall begin August 16 with the summer semester following appointment.
6.3.3. The term of office for faculty members in the University Academic Integrity Hearing Board pool shall be three years, with the opportunity for reappointment for one additional three-year term. Provisions shall be made to stagger appointments to assure continuity. Terms of office shall begin August 16 with the summer semester following appointment.
6.4.3. The term of office for faculty members in the University Academic Appeals Board pool shall be three years, with the opportunity for reappointment for one additional three-year term. Provisions shall be made to stagger appointments to assure continuity. Terms of office shall begin August 16 with the summer semester following appointment.
6.5.3. The term of office for faculty members of the University Student Appeals Board shall be three years, with the opportunity for one additional three-year term. Provisions shall be made to stagger appointments to assure continuity. Terms of office shall begin with the summer semester following appointment.

A motion was passed to place the proposed amendments on the Faculty/Academic Council agendas.

Secretary Wright presented a proposed motion regarding the transition from the old Bylaws to the Amended Bylaws:

Proposed motion from UCAG regarding the procedure for the transition to the new committee structure of the Amended Bylaws of 2010 is as follows:

UCAG recommends that all current faculty terms extending beyond August 15, 2011 on current University committees continue to completion on the new corresponding committees as a part of the transition to the Amended Bylaw structure.

A motion was passed to place on the Faculty/ Academic Councils agendas.

Secretary Wright presented the following UCAG motion to update the RULES AND PROCEDURES FOR THE FACULTY Council SENATE:

RULES AND PROCEDURES FOR THE FACULTY COUNCIL SENATE
1. Except where otherwise specified in these Rules and Procedures, meetings of the Faculty Council Senate shall be conducted according to the rules and procedures for Regular Meetings as described in Robert’s Rules of Order, revised.
2. The Faculty Council Senate shall have a regular meeting scheduled at least once each semester. Additional meetings may be called by the President or the Provost in consultation with the faculty members of The Steering Committee Executive Committee of Academic Council. At Faculty Council Senate meetings, any Faculty Council Senate member may move to schedule a subsequent meeting.
3. The proposed agenda for a given meeting, along with any pertinent information shall be sent electronically to each Faculty Council Senate member two to three business days prior to the meeting.
4. Meetings of the Faculty Senate Council are open. Any meeting or portion thereof may be closed by a majority vote of the Faculty Council Senate members present and voting. During open meetings, spectators shall be seated separately from members.
5. The University Committee on Academic Governance shall solicit suggested nominees from Faculty Council Senate members for nomination to UCAG and election by the Faculty Council Senate. The Secretary for Academic Governance shall conduct elections using electronic balloting.
6. If by 10 minutes after the scheduled meeting time a majority of the Faculty Council Senate is not present, then 40% of the membership shall be sufficient to open the meeting, approve the agenda and minutes, and commence discussion. Until a majority is present, formal motions may be passed only with the support of at least 25% of the Faculty Council Senate membership plus one.
7. These Rules and Procedures shall continue in effect for all meetings of the Faculty Council Senate unless amended.

A motion was passed to place the proposed motion on the Faculty/ Academic Councils agendas.

ADP Working Group:
Professor Carter reported on the work of the Task Force. The members of the working group came from a variety of committees, UCAP, COGS, UCSA, UCFA, UCG, UCFT and ASMSU. There were a series of 8 meetings deliberating on the Sexual Harassment Policy and then the working group worked on the Anti-Discrimination Policy and the User’s Manual. Professor Carter indicated it was her understanding this work will then go on to the various University committees for review and feedback. A motion was passed that ECAC accepted the recommendations from the Task Force working group for referral to the UGC, UCSA, UCAP, COGS, UCFT, and UCFA.

Proposal to Revise the MSU Course Repeat Policy – Follow-up from UCFA, UGC, UCSA, ASMSU & COGS:
Professor Powell asked the respective Committees to report on the status of the Policy. UCFA has endorsed the Policy. UGC will have an official response at the next meeting, March 14, 2010 and will send to Governance. UCSA did raise a few concerns but the Policy was passed. COGS will have a response by the end of this week. ASMSU has discussed the Policy but has not gone to a vote. All Committees will send their responses to the Governance office and the Provost.

Health Care Update:
Professor Moriarty, UCFA Chairperson, reported on the health care. UCFA has endorsed adding several drugs to the Generic Prescribing Policy. UCFA also endorsed the specialty drug medications, which is becoming a huge cost to the University. CVS will be the exclusive pharmacy that will fill the specialty drugs. There has been some concern about the 90 day script because the script often changes with these drugs. Professor Moriarty noted that a full report will be presented updating the faculty on the changes.

University Energy Transition Plan:
Professor Powell requested that the University Energy Transition Plan be placed on the Academic Council agenda. Jennifer Battle, Campus Sustainability Assistant Director, will provide a presentation to inform faculty and the Governance system how we can interact and support the activities planned. A motion was passed placing the item on the agenda.

Draft Agenda for Faculty Council for March 22, 2011:
The agenda for the Faculty Council meeting scheduled for March 22, 2011 is as follows:

  • Approval of agenda
  • Public Comments
  • UCAG Proposed Motions - Action
  • Other Business

Draft Agenda for Academic Council for March 22, 2011:
The agenda for the Academic Council meeting scheduled for March 22, 2011 is as follows:

  • Approval of agenda
  • Public Comments
  • University Committee on Curriculum Report – Action
  • University Energy Transition Plan
  • UCAG Proposed Motions
  • Other Business

Other Business:

Student Governance Proposal:
Professor Powell noted the surprise today when reading about the reorganization of the ASMSU, since there had been no discussion in governance. Professor Powell urged the students to prepare something in writing for discussion in governance.

Proposal for Establishment of New Department in the College of Human Medicine:
Professor Moriarty asked the Provost what the status of the Proposal for the new Department. The Provost indicated that they are still working on the proposal. Professor Moriarty expressed the UCFA concern that the issue would continue on to August and then there would be a new UCFA. Provost Wilcox noted he shared the same concerns but they were working on it as fast as possible.

There being no further business, the meeting was adjourned at 5:00 p.m.

Respectfully submitted, 

signature

Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, March 1, 2011 - 3:15pm
Committee Type: 
Minutes Status :