March 12, 2013

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Approved 4-2-13
2012-2013:7

THE STEERING COMMITTEE
MINUTES
March 12, 2013
Board Room, Administration Building


Present: President Simon, Acting Provost June Youatt, W. Anderson, E. Bank, S. Carter, W. Davidson, L. Dillon, J. Francese, G. Hoppenstand, D. Quiroga, L. McCabe D. Moriarty, J. Powell, R. Spreng, C. Teske, J. Wright, Others: T. Curry, S. Lott, State News

Absent: S. Fletcher, E. Martinak, M. Noel,

Professor Powell called the meeting to order at 3:25 p.m. with a quorum being present.

The Agenda was amended adding items: Search for Provost, Search for Dean of International Studies and Programs and UCFA Resolution. The amended agenda was approved.

The Minutes for February 5, 2013 were approved as amended.

President’s Remarks:
President Simon acknowledged the work of UCFA and the Health Care group for all of their work on the health issues. There was a hearing before the House of Higher Education Subcommittee earlier today. This was a relatively uneventful hearing, which is good and there will be a recommendation out of the committee next week.
The Senate does not intend to have hearings so there is likely to be many nuisances around formulas and refinement. The President indicated there should be some information on the budget starting the week of March 18, 2013 and plans to give an update at Faculty Senate and University Council meetings.

Acting Provost’s Remarks:
Acting Provost Youatt reported that the Bolder by Design Issues Teams for the four outcomes identified are being selected. Professor Youatt noted there were many outstanding nominations received. The problem was the teams needed to have a small number in each group of 8 to 12 people with diverse perspectives. The Teams are moving quickly and will have recommendations soon.

The Steering Committee Chairperson’s Remarks:
Professor Powell noted the Health Care group working on Creating a Healthier Campus Community has put materials on the web and should be available to view. The idea of the group is to chart strategic directions and generate ideas, not to solve the problems.

Implementation of Online Syllabi Data Base for Students:
Emily Bank, Vice President for Academic Affairs, presented a proposal regarding an Online Syllabi Database for Students. The MSU syllabus database could be a central, online repository for syllabi at Michigan State University. The goal is to 'allow students and advisors to browse syllabi from courses offered at Michigan State University to help select classes that are best for that individual student. ASMSU respectfully requests a database be created in conjunction with the MSU course description website (http://www.reg.msu.edu/Courses/Search.asp) to allow students to more thoroughly evaluate courses that would best fit their academic plan. ASMSU is asking for direction as to where to go from here. Following discussion the Committee suggested developing a framework and then meet with Professor Linda Standford for consultation and advice as to the next steps.

Provost Search:
President Simon met with the elected members of the Steering Committee to discuss the process for the Provost search. The spirit of the discussion was to have openness through the stages of the process but keeping the committee at a level where it was both a recruiting committee and not just simply an evaluation committee. The committee was in agreement with the process and procedures outlined. The timeline includes identification of committee members to work over the summer with the Search Firm selected, clarifying criteria and description. The first part of the review process should begin the first part of Fall semester with on campus interviews towards the end of Fall semester and, if needed, the first part of Spring semester. A motion was passed to place this item on to the Faculty Senate agenda for March.

Search for the Dean of International Studies:
Acting Provost Youatt noted the process is similar to the Provost search with some differences. Last time the search occurred, the Steering Committee formed a pool of nominees for an advisory committee of seven individuals, five regular faculty, one graduate student and one undergraduate student. Professor Youatt suggested if the list of nominees could be generated next week then the Search Process and names of nominees could be taken to the next Faculty Senate meeting. Professor Curry is to obtain a list of faculty involved in International Studies from ISP. A motion passed to place on the March Faculty Senate Agenda.

Proposal to Establish a “Student Name” Policy:
The proposed policy was referred to UCUE, UCGS, and UCSA for their advice by March. All three Standing Committees reported there were no problems or issues with the policy. The Steering Committee then endorsed the proposed policy.

UCFA Resolution:
Professor Anderson, Chairperson of UCFA, presented the following resolution passed by UCFA February 12, 2013: The UCFA recommends longitudinal representation in three long-standing committees and administrative units including the Faculty On-Campus Clinic Committee, Human Resources and Campus Master Planning Committee. It recommends that 1) the Steering Committee develop the mechanism for long-term faculty representation on long-standing committees and administrative units, 2) faculty representatives be appointed from academic standing committees by the Faculty Senate and approved by UCFA, 3) these faculty representatives have a voice and voting privileges where appropriate, and 4) faculty representatives report back periodically to the UCFA.
Following discussion, a motion was passed to refer to UCAG for commentary.

Health Care Update:
Professor Powell reported the Health Care group is moving along with the clinic concept with help from Health Stat looking at the data from the University.

Non-tenured Tenure System Representatives to UCFA:
Professor Powell discussed the memo from the College of Engineering regarding non-tenure system representation on UCFA. The College asked the Steering Committee to examine the reasons why non tenured faculty members are required to serve on a committee that requires a significant time commitment and if that requirement is needed. There was much discussion, members felt that non-tenured faculty should and need a voice on UCFA. There was a suggestion that perhaps a faculty who was moving well towards tenure might be selected to serve etc. A suggestion was made to place the item on the Faculty Senate agenda for discussion to get the view of faculty. A motion was passed to place on agenda and to refer to UCAG.

Draft Agenda for Faculty Senate March 19, 2013:
The agenda for the Faculty Senate meeting scheduled for March 19, 2013 is as follows:

  • UCC Report
  • Proposed Procedures for Provost Search
  • Proposed Procedures for Dean of ISP Search
  • Non-Tenured Tenure System Representatives to UCFA
  • New Business

Draft Agenda for University Council March 26, 2013:
The agenda for the University Council Meeting scheduled for March 26, 2013 is as follows:

  • Campus Safety and Prevention
  • New Business

There being no further business, the meeting was adjourned at 4:55 p.m.

Respectfully Submitted,

signature

Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, March 12, 2013 - 3:25pm
Committee Type: 
Minutes Status :