March 13, 2012

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Approved 4-3-12

March 13, 2012
Board Room, Administration Building

Provost Wilcox, President Simon, W. Anderson, E. Bank, S. Carter, R. Perry (for L. Dillon), S. Fletcher, J. Godeeris, M. Halloran, H. Hughes, M. Kaplowitz, T. Levine, S. Marino, D. Moriarty, J. Powell, Z. Taylor, J. Wright, J. Youatt

Others: T. Curry, S. Lott, B. Hayhoe (State News)

Absent: W. Davidson, L. Jordan

Professor Powell called the meeting to order at 3:17 p.m. with a quorum being present.

The Agenda was amended to combine items #6 and #7 and add the items “Proposed Revisions to the Drop and Withdrawal Policies” and “URO Reports”. The amended agenda was approved.

The Minutes for February 7, 2012 were approved as distributed.

President’s Remarks:
President Simon reported the search process for the Vice President for Research and Graduate Studies is working on an aggressive time frame, and has encouraged faculty to send names of potential candidates.

The State Budget has not moved at this point and hearings are to begin in several weeks, which will provide an opportunity to respond to a series of questions. The University is working with individuals from Agriculture to put together a plan that has industry support, as well as support from the Department of Agriculture, for a reason to provide additional support to Extension and Experimental Station. President Simon encouraged members to go to the Business Leaders for Michigan web site and review their presentation on why they believe their formula is better than the one proposed by the Governor.

Provost’s Remarks:
Provost Wilcox reported on the current Dean Searches. Candidates for the Dean of the College of Agriculture and Natural Resources will be on campus this week and the schedule for presentations is online. Provost Wilcox thanked the faculty in Governance for their leadership on the search for the next Faculty Grievance Officer. Professor Shelia Teahan from the College of Arts & Letters has agreed to serve in this position.

The Steering Committee Chairperson’s Remarks:
Professor Powell reported that several faculty members from the Steering Committee participated with the Search Committee for Vice President of Human Resources, interviewing four candidates last week during Spring Break.

Proposal to Change the Code of Teaching Responsibility and the University Policy, Integrity of Scholarship and Grades:
Provost Wilcox noted that one year ago a Task Force on Assessment was formed in response to an observation that proctoring assessments on online courses was a bit “uneven”. The Task Force made recommendations that were forwarded to UCUS, UCGS and UCC. Those groups have responded with a set of proposed changes in Policy that would be both in the Code of Teaching and the Faculty Handbook and the Integrity of Scholarship and Grades, which are parallel pieces. The implementation in terms of personnel and staffing has not been addressed and is an ongoing discussion. The Provost requested this item be placed on the University Council agenda.

A motion was passed to place the item on the University Council.

Proposed Revisions to the Drop and Withdrawal Policies:
Provost Wilcox is forwarding the proposed revisions to the Drop and Withdrawal Policies which would simplify processes for students, advisers and support service staff. The revisions would also clarify some ambiguities with current policies. The Provost has consulted with the Associate Provost for Undergraduate Education, Associate Provost for Graduate Education, Vice President for Student Affairs and Services, Financial Aid, Student-Athlete Support Services, International Students and Scholars, Controller and a College representative. The Provost now requests consultation with the UCUS, UCGS and UCSA.

A motion was passed referring the Proposal to UCUS, UCGS and UCSA.

Proposed Restructuring of Campus Parking:
A copy of a Memorandum sent to UCFA, All University Traffic and Transportation Committee (AUTTC) and the Steering Committee was sent by the faculty of the College of Music addressing the Proposal. Professor Powell asked for comments and if there were other Committees the Proposal should be sent. Professor Moriarty indicated there has been no response from the All University Traffic and Transportation Committee. It was noted that the AUTTC meets infrequently. The President suggested the Proposal should be sent to Fred Poston or Jeff Kacos. President Simon indicated she would make sure the Proposal would get to Fred Poston for review.

URO Reports – Follow-up:
Professor Powell reported having responses back from UCUS and UCGS, both recommending continuing with the URO planning. Professor Powell asked if UCFA would be reporting soon and Professor Anderson indicated it is coming. A memorandum will be sent to all CAC’s asking them to discuss in their Colleges and report back.

If the remaining responses are received in a timely fashion it will be on the Faculty Senate agenda.

A motion was proposed to hold the Faculty Senate meeting prior to the University Council meeting on March 27, 2012. Secretary Wright noted that the UCC Report needs to be approved at the scheduled meeting on March 20, 2012 due to the schedule for Catalog printing. Provost Wilcox pointed to a Bylaw provision that is usually in the case of not reaching a quorum in Faculty Senate, that the Steering Committee can accept the UCC Report on behalf of the Faculty Senate. A motion was passed for the UCC Report to be sent to the Steering Committee in the absence of a timely Faculty Senate meeting for review and acceptance by an electronic vote.

A motion was passed to hold the Faculty Senate meeting prior to the University Council meeting on March 27, 2012.

Draft Agenda for Faculty Senate for March 27, 2012:
The agenda for the Faculty Senate meeting scheduled for March 27, 2012 is as follows:

  • Approval of agenda
  • Public Comments
  • University Committee on Curriculum Report
  • URO
  • Conflict of Interest
  • New Business

Draft Agenda for University Council for March 27:
The agenda for the University Council meeting scheduled for March 27, 2012 is as follows:

  • Approval of agenda
  • Public Comments
  • Change to the Code of Teaching Responsibility and University Policy on Integrity of Scholarship and Grades
  • URO
  • New Business

New Business:
Secretary Wright noted receiving communication with dissatisfaction by faculty when Faculty Senate meetings are held immediately prior to University Council meetings. Discussion followed regarding the concern looking at possible reasons etc. A number of ideas were generated and Professor Powell agreed to draft a memorandum to Faculty Senate members with rationale for such meeting schedules.

There was some discussion regarding renaming the UCUS to UCUE (Education). A motion will go to UCAG.

Zachary Taylor reported that AA of ASMSU held a student caucus prior to University Council in February and found it to be successful. He also reported that UCSA has begun the process or reviewing looking at the AFR.

Stefan Fletcher, (Chairperson of COGS) reported that the Fourth Annual Graduate Academic Conference will be held March 30 at The Communication Arts Bldg. There will be over 200 students from MSU, U of M and Wayne State.

There being no further business, the meeting was adjourned at 4:10 p.m.

Respectfully Submitted,


Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, March 13, 2012 - 3:17pm
Committee Type: 
Minutes Status :