May 3, 2011

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Approved 8-30-11

May 3, 2011
Board Room, Administration Building

Present: Provost Wilcox, G. Bice, S. Carter, S. Fletcher, J. Funk,. Hughes, M. Kaplowitz, A. Lovgren, R. Maleczka, C. Parker, J. Powell, P. Rogers, M. Sticklen, J. Wright, J. Youatt; Others: S. Ballentine, Emily Wilkins, and Bo Hayhoe (State News), S. Lott, K. Zayko

Absent: H. Hughes, A. Machi, D. Moriarty, C. Schotten, Z. Taylor

Professor Powell called the meeting to order at 3:15 p.m. with a quorum being present.

The Agenda was amended adding an item, UCAP Report on the ADP Recommendations. The amended agenda was approved.

The Minutes for April 5, 2011 were edited, under Update on Graduate Health Care Coverage and it should read, the Student Insurance Advisory Group instead of students, in the last sentence. The Minutes were approved as edited.

Provost’s Remarks:
Provost Wilcox had no comments.

ECAC Chairperson’s Remarks:
Professor Powell noted that this was the last scheduled meeting of ECAC for the academic year. He also indicated that he hoped the ECAC could meet in June and July. Professor Powell thanked the members for all of their work this year in governance.

Proposal to Change the “Dual Enrollment by Undergraduates” Policy:
The Provost presented a Proposal to Change the Dual Enrollment by Undergraduates Policy for referral to various Standing Committees. The present policy is well defined but those involved with the program are proposing that there be more flexibility. The Provost suggested ECAC consider referral to Graduate Council, UCAP and UCSA. A motion was made to refer the proposed policy to Graduate Council, UCAP and UCSA. The motion was passed.

Establish Working Group to Explore Idea of URO:
Professor Powell reported the members of the Working Group, to address the issues related to the concept of a University Research Organization (URO), have been identified as follows:

Professor Carter – College of Social Science/ Criminal Justice
Professor Drzal – College of Engineering
Professor Nails – College of Arts & Letters/ Philosophy
Professor Tiedge – College of Agriculture & Natural Resources
Professor Wurst – College of Arts& Letters

A motion was passed to charge the Working Group to identify recommendations for the development and implementation of an information program to engage MSU faculty in the discussion of an MSU URO. The group is to report back to ECAC (Steering Committee) the end of Fall Semester.

Update on US Department of Education Regulations Re Sexual Harassment:
Professor Powell requested voice be given to Kristine Zayko to speak on the issue. A motion was passed to give voice. Kristine Zayko explained that the U.S. Department of Education, Office for Civil Rights (OCR) issued a letter on April 4, 2011 to provide comprehensive guidance regarding compliance with the requirements of Title IX, including the investigation of sexual harassment and sexual violence on college and university campuses.

Recent changes to the University’s Sexual Harassment Policy, as well as ongoing education and training initiatives, have positioned the University well to respond to the OCR guidance. Nevertheless, some additional changes to University policy and practice are necessary. These changes include the following modifications to the way in which student judicial hearings are conducted for Title IX complaints:

  • If a student files a complaint related to off-campus conduct, the school must process the complaint in accordance with its established procedures in order to evaluate whether there is a hostile environment on campus.
  • The University must provide the complainant with the same opportunity to a pre-hearing meeting as it provides to the respondent.
  • The parties should not be permitted to personally question or cross-examine each other during the hearing.
  • If the University provides an appeal of the findings or remedy, it must do so equally for both parties.
  • The University must specify the time frame for all major stages of the investigation and hearing procedures.

The OCR expects that colleges and universities will move swiftly to come into compliance with its guidance immediately. Given this is the end of the semester, Kristine proposed to ask the BOT to authorize the President to take interim steps to bring the University policies in compliance with the new legal regulations, while at the same time start to engage Academic Governance about the permanent changes need to be made. Kristine will work with representatives from ECAC to share what the interim measures will be and refine these procedures during the summer.

College of Human Medicine Request for New Departments:
Professor Moriarty, Chairperson of UCFA, was not able to attend the meeting. Professor Powell asked if anyone had information from UCFA. Provost Wilcox reported that he and Dean Rappley attended the last UCFA meeting for discussion. The Provost received an e-mail from UCFA that they had voted to endorse the request to create the new Departments. Following discussion it was decided ECAC will wait for the formal feedback from UCFA in the Fall before going further. After further discussion, a motion was then passed for ECAC to place the UCFA recommendation to endorse the proposal for the new Departments on the first agenda of Faculty Senate in the Fall.

UCAP Response to the ADP Working Group Recommendations:
Professor Bice, UCAP Chairperson, reported on the UCAP review of the ADP recommendations. UCAP passed the following motion:

The UCAP endorses the recommendations for revision of the MSU Anti-Discrimination Policy investigative procedures made by the Anti-Discrimination Policy Working Group with the following specific concerns:

  • Indicate clear time lines for action, using as a model the procedures of the Research Integrity Office (
  • In Item 6, change “remove” to “revise” regarding partisan examples of bias.

Secretary Wright will review the feedback received from the Standing Committees to make sure all have reported.

Professor Powell will notify ECAC members the date for a summer meeting.

Other Business:
There being no further business, the meeting was adjourned at 4:15 p.m.

Respectfully submitted,


Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, May 3, 2011 - 3:15pm
Committee Type: 
Minutes Status :