November 2, 2010

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Approved 12-7-10

November 2, 2010
Board Room, Administration Building

Present: Provost Wilcox, R. Appel, S. Carter, J. Epstein, S. Fletcher, J. Funk, H. Hughes, M. Kaplowitz, T. Levine, A. Lovegren, R. Maleczka, C. Parker, J. Powell, C. Schotten, M. Sticklen, J. Wright, J. Youatt; Others: T. Curry, D. Gift, A. Krietz, (State News), S. Lott, J. Smith

Absent: G. Bice, D. Moriarty

Professor Powell called the meeting to order at 3:15 p.m. with a quorum being present.

The agenda was amended adding two items under Other Business: Proposed Forum and University Policy related to Units being discontinued. The amended agenda was approved.

The minutes for October 5, 2010 were amended with an editorial change. The amended minutes were approved.

Provost’s Remarks:
Provost Wilcox noted that the comments given at the last Faculty and Academic Council meetings were useful for everyone. The Provost encouraged members to identify other topics for discussions in Council meetings. Some faculty indicated that they are using the Provost’s slides in their College meetings to provide information to colleagues.

ECAC Chairperson’s Remarks:
Professor Powell reported that a report on the CIC meeting would be given later in the agenda. The Faculty Liaison meeting was held and the group will be sharing with the BOT some of the issues governance is working on, such as the ADP/SH Policies and the work of the Standing Committees.

Anti-Discrimination Policy/ Sexual Harassment Policy Work Group:
Professor Powell reported that all of the members have been selected from the various governance committees.

The membership is as follows: Sue Carter (ECAC, Chairperson), Fred Fico (UCAP), Raven McCrory (UCFT), Aklilu Zeleke (UCFA), Kristen Renn (UGC), Leighann Jordan (COGS), Caytlynn Roy (ASMSU), and Steve Marino (UCSA). The first meeting will be held November 8, 2010.

Proposal on Institutional Data Policy:
Professor Powell reported UCAP’s response was received. It was the consensus of UCAP that the policy was both necessary and beneficial to the University community. UCAP members made two recommendations: 1) Need for education and training of the University community regarding the contents of the policy and 2) Inclusion of specific information regarding the proper methods to secure Confidential Data. The other standing committees, UGC and UCFA responded previously approving the Policy.

A motion passed to give voice to Professor Gift to speak. Professor Gift distributed revised materials on the Frequently Asked Questions on the Policy. He reported the President has agreed that the Policy will be implemented as an Administrative ruling.

CIC Faculty Leadership Report:
Professor Powell and Professor Maleczka attended the CIC Faculty Leadership conference at the University of Wisconsin, Madison, on October 22-23, 2010. Professor Maleczka gave a report of the issues discussed. CIC Faculty Leadership Report

Preliminary Report from the UCAP Subcommittee Re SIRS:
A motion was passed to give Professor Jim Smith voice to report on the UCAP study on SIRS. Professor Smith described the work of UCAP on the SIRS beginning April, 2010. A pilot study was conducted during the Summer for the on-line courses regarding the SIRS response. Professor Smith reviewed some of the data and reported a pilot study was being conducted Fall on a broader array of classes and SIRS response. The full report can be found on the UCAP web site. After further discussion the following motion was passed: ECAC encourages UCAP to continue inquiry into SIRS for web based courses and report back to ECAC in March or by the end of the academic year.

Proposed Motions to Amend the Amended Bylaws Re Athletic Council:
Professor Hughes, UCAG Chairperson, proposed two motions related to the Athletic Council as an amendment to the newly amended Bylaws. The Athletic Council does not make policy so the motions are as follows: In formulating policy  Regarding the regular season and post-season tickets and trips, voting members of the Athletic Council shall strive to minimize the award of special privileges to themselves that are uncharacteristic of those generally available to faculty. Nonetheless, it is expected that Athletic Council will fulfill responsibilities related to institutional representation as appropriate throughout the year. A report of policies regarding regular season and post-season trips, as well as a record of the disbursement of complimentary tickets and trips, shall be included reported in the annual report of Athletic Council to University Council.

A motion was passed to place this as an item on the Faculty/ Academic Council agenda.

Proposal for Establishment of New Departments in CHM – Follow up:
Professor Funk, UGC Chairperson, reported sending the UGC feedback in September. After checking the e-mail address, it was sent to the wrong address. Both UCFA and UGC have provided feedback to the Provost.

Mandatory Student Health Insurance – Follow up:
The Proposal for Mandatory Student Health Insurance was referred to UCSA and UGC. The Chairpersons of the two Committees indicated feedback will be provided at the December ECAC meeting.

Proposal for Merger from the Department of French, Classic & Italian with the Department of Spanish & Portuguese – Follow up:
Professor Bice, Chairperson of UCAP, reported the Committee had no concerns with the request for the merger of the two Departments. The UCFA and UGC have reviewed and will send response.

Proposal for Realignment of Basic Life Science Department – Follow up:
Professor Powell noted that the Proposal for Realignment of the Basic Science Department had been referred to UGC, UCAP, UCFT and UCSA for consultation. It appears responses are forthcoming.

Health Care Update:
Professor Powell indicated nothing has happened but there is a meeting scheduled with Mercer for November 10, 2010. The Health Care Committee has generated a number of questions to be answered at that meeting.

The ECAC passed a motion to have both Council meetings on November 16, 2010 due to short agendas.

Draft Agenda for Faculty Council for November 16, 2010:
The agenda for the Faculty Council meeting scheduled for November 16, 2010 is as follows:

  • Approval of agenda
  • Public Comments
  • Proposed Motions to Amend the Amended Bylaws re Athletic Council
  • Update on Health Care
  • Other Business

Draft Agenda for Academic Council for November 16, 2010:
The agenda for the Academic Council meeting scheduled for November 16, 2010 is as follows:

  • Approval of agenda
  • Public Comments
  • University Committee on Curriculum Report – Action
  • Proposed Motions to Amend the Amended Bylaws re Athletic Council
  • Other Business

Other Business:

Professor Powell announced that the ECAC At-Large members have agreed to schedule regular monthly forums for faculty to raise and discuss issues of concern with their representatives in governance. The first Forum will be held on November 26 at 3p.m. in room 191 Communication Arts Building.

University Policy:
Professor Kaplowitz raised an issue about University policies and procedures for units being discontinued. Professor Kaplowitz has been asked by students, faculty and staff to inquire about the university policies procedures and guidance for people in units being discontinued. Furthermore, he has been asked to inquire about University policy and protocol for administrators charged with making and conveying decisions to members of such units. Provost Wilcox indicated that there are things that one can rely on, for example a faculty member’s contract is not with the unit but rather with the University. This means that a faculty can move within the University. Should the landscape of units change then this is one truism. Secondly, the Provost cannot close a Unit, neither can the Dean or the President. The BOT are the only ones that can close a Unit. Following further discussion, the Provost indicated his willingness to come and speak with the College Advisory Committee if this would be helpful.

There being no further business, the meeting was adjourned at 4:55 p.m.

Respectfully submitted,


Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, November 2, 2010 - 3:15pm
Committee Type: 
Minutes Status :