November 5, 2013

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Approved 12-3-13
2013-2014:3

THE STEERING COMMITTEE
MINUTES
November 5, 2013
Board Room, Administration Building


Present
: Acting Provost June Youatt, E. Bank, D. Banks, S. Carter, M. Chavez, D. Clemons, W. Davidson, W. Donohue, S. Fletcher, E. Gardner, M. Goheen, J. Leacher, D. Moriarty, M. Sticklen, M. Pontifex (for C. Taggart), J. Wright; Others: T. Curry, S. Lott, State News

Absent: President Simon, L. McCabe, M. Noel

Professor Carter called the meeting to order at 3:16 p.m. with a quorum being present.

The Agenda was amended moving item # 8 Policy for Faculty Review and item #9 Ad Hoc Committee on Social Media to follow the Steering Committee’s Chairperson’s Remarks. The amended agenda was approved.

The Minutes for October 1, 2013 were approved as distributed.

Acting Provost’s Remarks:
Acting Provost Youatt reported that the final candidates for the ISP Dean are on campus this week and encouraged faculty to provide their feedback. Next week the Office of Veterans Support Office will be opened in the lower level of the Student Services Building. Support services will be offered to veterans and dependents. The Office will serve as a conduit for resources on campus.

The Steering Committee Chairperson’s Remarks:
Professor Carter reported the At-Large members have met with the CAC’s in the Colleges of Human Medicine, Engineering and Law this semester. The meetings with the other Colleges will continue through the academic year.

The At-Large members, the Secretary for Academic Governance and Terry Curry met on the Friday before the Steering meeting. Professor Carter reported there was a good discussion on items of mutual interest, including annual review in the departments and implementation of the current policies.

Professor Carter gave a brief preview of coming attractions in Faculty Senate and University Council. Brett Berquist, Director of the Office of Study Abroad will present on the Study Abroad Program in FS on November 12 and Dave Byelich, Director of the Office of Planning and Budgets will provide an update on the current budget and elements for next year in the University Council November 19.

Policy for Faculty Review:
Professor Donohue, UCFA Chairperson, reported the Committee passed a policy for Post Tenure Review last year and then sent to UCFT. The UCFT rejected the UCFA policy so three members from UCFA met with UCFT at the end of the year to gather information on their concerns. UCFA decided to revisit the issue this year. Professor Donohue met with Laura McCabe, Chairperson of UCFT, and she indicated most of the concerns focused on the faculty evaluation process. UCFA is willing to review the evaluation process and met with Terry Curry. The “tool kit” for the evaluation process was reviewed and the UCFA felt the process was well laid out on describing the process and is satisfied. It is not well known how well the process is carried out in the departments. Professor Donohue will report back to the UCFT. Professor Curry noted that there was some discussion regarding peer review and role of the CAC. A suggestion was made to inform the CAC’s of the policies and procedures regarding faculty evaluation. It was then suggested that the Chairpersons of UCFA and UCFT work on correspondence to be sent to the Chairpersons of the CAC’s regarding a review of the policies and procedures for faculty evaluation in their units.

Ad Hoc Committee on Social Media and Pedagogy, Update:
Professor Donohue, Chairperson of Ad Hoc Committee, reported the Committee has met and is in the information gathering mode regarding policies from around the country. The use of a survey has also been discussed for faculty and students regarding their thoughts about social media and use. Some have done some surveys and they will be reviewed at the next meeting and hope to have a survey out this semester.

Proposed Motion from UCAG to Establish a Health Care Council:
Professor Chavez, UCAG Chairperson, presented the following draft motion to amend the Bylaws, establishing a Health Care Council.

UCAG requests the Steering Committee to consider the following motion to establish a Faculty Health Care Council. This proposed motion would be an amendment to the University Bylaws for Academic Governance. There are several areas UCAG would like clarification as marked.

UCAG requests the Steering Committee to consider the following motion to establish a Faculty Health Care Council. This proposed motion would be an amendment to the University Bylaws for Academic Governance. The Faculty Health Care Council would be added under Other University -level Committees as follows:

Section 5 – Other University-level Committees

5.3 Faculty Health Care Council

5.3.1. There shall be a Faculty Health Care Council to function as the faculty voice to Human Resources and University Administration on matters related to health care and health care benefits. The Faculty Health Care Council will have voice in plan design and the capacity to comment on plan implementation.

5.3.2. Composition

5.3.2.1. The voting members of the Faculty Health Care Council shall be nine faculty members.

5.3.2.2. Ex officio members without vote shall include Assistant Vice President and Director, Planning & Budgets.

5.3.3. Appointment of Members

5.3.3.1. Faculty members of the Faculty Health Council shall be appointed by the Steering Committee.

5.3.3.2. Faculty members appointed to the Faculty Health Care Council shall include those members who through their engagement in Governance are actively involved in health care discussions. Question: Need clarification, operationalize

5.3.3.3. Faculty members of the Faculty Health Care Council shall represent the provider community, practitioners, health economists and a diversity of faculty appointments/categories. Need clarification

5.3.4. Terms of Appointment

5.3.4.1. The terms of appointment of faculty representatives on the Faculty Health Care Council shall be three consecutive two year terms to ensure continuity and stability of membership.

5.3.5. Responsibilities of the Faculty Health Care Council

5.3.5.1. The Faculty Health Care Council will serve as the faculty voice on issues related to the design, implementation and evaluation of health care plans.

5.3.5.2. The Faculty Health Care Council will consult with the University Committee on Faculty Affairs on matters concerning the economic impact of health benefits.

5.3.5.3. The Faculty Health Care Council shall advocate for faculty on matters related to health care and health care benefits.

5.3.5.4. The Faculty Health Care Council shall report through the Steering Committee to the Faculty Senate.

Following discussion the proposed amendment was amended (in bold) as follows:

5.3.2.2. Ex officio members without vote shall include but not limited to Assistant Vice President and Director, Planning & Budgets.

5.3.3.2. Faculty members appointed to the Faculty Health Care Council shall include those members who are actively involved in health care discussions.

5.3.3.3. Faculty members of the Faculty Health Care Council shall represent the provider community, practitioners, health economists and a diversity of faculty appointments/categories

A motion was passed to approve the amended amendment.

Update on the University Sexual Harassment, Anti-Discrimination Policies and Child Abuse Reporting Protocols:
Kristine Zayko, Deputy General Counsel, Presented a brief update on the changes made on the Child Abuse Protocol. A document called University Protocol on Child Abuse, Sexual Assault and Child Pornography was put into place Spring of 2012. The document prompted some discussion around the issue of prior abuses that came from individual students who disclosed a variety of contacts as child abuse and what reporting obligations were and how to handle. A series of discussions occurred throughout the academic year internally with experts working in child abuse and with the Prosecutor and Child Protective services to talk about the legal requirements.
Changes were made as seen in the FAQ document in #11, #12 and #13. (See document distributed.)

Paulette Grandberry Russell, Director, Inclusion & Sr. Advisor to the President, presented an overview of the University Sexual Harassment Policy and changes over the last three years in response to technical guidance received from the Office of Civil Rights U.S. Department of Education. Adjustments needed to be made in the Sexual Harassment Policies and Procedures at MSU. There were also some adjustments that were needed in the University’s way of operating, such as internal procedures and internal protocols for reporting of the issues, handling complaints and student judicial hearing procedures. These changes were made in late Spring of 2011 and were reflected in the Interim Policy. Complaints and investigation were then handled by the Office for Inclusion. Refer to the Update on MSU’s Sexual Harassment and Anti-Discrimination Policies and Procedures and the University Policy on Sexual Harassment distributed to members.

NCAA Division 1 Governance Redesign:
Professor Carter discussed the call by the NCAA for proposals for Division 1 Governance Redesign at the last meeting. Members of nine interest groups and stakeholders met with the NCAA Board on October 29 to present their views regarding the NCAA restructuring. Professor Carter shared some of the ideas presented at the meeting. Professor Carter asked members for their ideas or comments based on the materials. She suggested that three or four members of the Steering Committee meet and draft recommendations to circulate at the Faculty Senate and then submit.

Draft Agenda for Faculty Senate November 12, 2013:
The agenda for the Faculty Senate meeting scheduled for November 12, 2013 is as follows: UCC Report Presentation on Study Abroad Motion to Amend the University Bylaws to Establish a Faculty Health Council NCAA Division 1 Governance Redesign New Business

Draft Agenda for University Council November 19, 2013:
The agenda for the University Council Meeting scheduled for November 19, 2013 is as follows:

  • 2013-2014 Budget Update
  • Motion to Amend the University Bylaws to Establish a Faculty Health Council
  • New Business

New Business:

There being no further business, the meeting was adjourned at 4:47 p.m.

Respectfully Submitted,

signature

Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, November 5, 2013 - 3:16pm
Committee Type: 
Minutes Status :