October 2, 2012

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Approved 11-6-2012
2012-2013:2

THE STEERING COMMITTEE
MINUTES
October 2, 2012
Board Room, Administration Building


Present: President Simon, Provost Wilcox, W. Anderson, S. Carter, G. Hoppenstand, J. Francese, E. Martinak, L. McCabe, D. Moriarty, M. Noel, J. Powell, R. Spreng, J. Wright, J. Youatt; Others: T. Curry, S. Lott, I. Shaya (State News)

Absent: W. Davidson, L. Dillon, S. Fletcher

Professor Carter called the meeting to order at 3:15 p.m. with a quorum being present.

The Agenda was amended adding items on the COIA meeting, scheduled for January, and the CIC Faculty Leadership meeting, scheduled for late November. The amended agenda was approved.

The Minutes for September 4, 2012 were approved as distributed.

President’s Remarks:
President Simon reported that the conversations are continuing on the next reiteration of Boldness by Design. A number of ideas are emerging across campus that will be collated into an organized discussion of ideas. The target is to have completed by February.

Another issue being considered is whether Vice President Poston would move to becoming Dean of the College of Agriculture and Natural Resources. There is a faculty meeting of the College October 3 as part of the process along with other meetings that have occurred, and based on the outcome a recommendation will be made to the October BOT meeting with an effective date of January 1, 2013. If this is to occur a variety of organizational issues will come from the vacancy. Provost Wilcox summarized the various meetings that have occurred and noted the appreciation by everyone of Vice President Poston’s willingness to serve as Dean.

Professor Carter raised the event that occurred on campus regarding the incident in a class on October 1. The President reviewed the sequence of events and the processes that occurred. The complication of social media with everyone with a camera and cell phone is a problem. The University is looking at all of the protocols, policies and practices for an emergency event.

Provost’s Remarks:
Provost Wilcox highlighted the fact that the University is dedicating three new buildings Fall semester, namely Wells Hall, the Bott Building and the Art Museum. The Auditorium and Fairchild Theatre has shared one stage so Fairchild is being remodeled for purposes of small ensemble work, putting in an orchestra pit and rethinking how both sides are being used. The Stage Shop was also relocated to a new site. The Music Auditorium is also being remodeled, renaming it the Byron Cook Recital Hall.

The Steering Committee Chairperson’s Remarks: Professor Powell noted that Word Clouds were developed from the discussion material from the Senate Planning session for each of the six categories. There were three areas that were identified 1) environmental factors, 2) technology in a broad sense and 3) support of faculty in teaching and research. Within these three areas there were five concepts: Undergraduate populations, internationalization/global, interdisciplinary domains, connections to people of Michigan and concept of rewards and values. The group is trying to prepare material for the next Senate meeting.

Motion from UCAG:
Professor Francese, Chairperson of UCAG, presented a proposed amendment to the Bylaws as follows:

4.6.1. The faculty of each college, and the non-college faculty, shall select one faculty member to represent it on the University Committee on Faculty Affairs (UCFA). UCFA shall have as members at least two non-tenured regular faculty and two full-time fixed-term faculty who are eligible to be voting faculty under 1.1.2.1. Each year the University Committee on Academic Governance shall designate which colleges, or college groupings, shall select non-tenured faculty and full time fixed-term faculty as members of the University Committee on Faculty Affairs. The Provost or the Provost’s designee and the Director of the Office of Planning and Budgets, or designee, shall be a member of UCFA with voice, but no vote.

Professor Francese noted the Director of the Office of Planning and Budgets always attends the UCFA meetings with important and needed information and needs to be identified as a member with voice, but no vote. Following a brief discussion the motion was passed.

It was decided that amendments to the Bylaws will be reviewed the beginning of Spring in order to decrease the number of times amendments are taken to the BOT meetings.

Request to Review the Administrative Review Process:
Professor Francese, Chairperson of UCAG, brought attention to the fact that the Administrative Review Process has not been reviewed since 2001. This is an informal process yet to some faculty it seems to be formal. A review was suggested to determine relevancy. Following a brief discussion a motion was passed to refer the Review Process to UCFA for a response in February.

Campus Parking:
A memorandum from the College of Music, Faculty Advisory Committee, was sent to the Steering Committee, UCFA, All University Traffic Committee, Provost Wilcox, VP Poston and Assistant Chief of Police regarding campus parking. The FAC expressed their concerns regarding plans for parking on West Circle Drive as proposed in the 2020 master plan. There was a recent concern regarding the decision to eliminate faculty/staff parking spaces on West Circle Drive north of Adams Field and request that the meters be removed and that the spaces be restored to faculty and staff usage. The FAC indicated they would welcome an opportunity to participate in discussion regarding the issue of parking. Professor Moriarty indicated that a regular faculty representative needed to be on the Master Planning Committee. Provost Wilcox agreed that there is a need to engage more with the planning and oversight group. Steve Prues will be attending the UCFA meeting in November, and at that time UCFA will request to have a UCFA member on the Master Planning Committee. Professor Anderson reported that Renee Rivard will also be attending a UCFA meeting, and at that time UCFA will request becoming involved on proposals.

COIA Meeting:
Professor Powell reported that the COIA will be having their annual meeting in January. COIA deals with issues about faculty senate and governance situations around intercollegiate activities. Professor Powell urged the University to continue participation and requested that a representative from Faculty Senate attend. This will be placed on the Faculty Senate agenda to designate a representative for a two to three year period.

CIC Faculty Leadership Meeting:
Professor Powell announced that the CIC Faculty Leadership Annual Meeting will take place November 29-30 at Northwestern University. The University has two representatives involved in governance attend each year and it is preferable to have continuity in representatives. Professor Powell will be attending again this year and requested a second representative.

Draft Agenda for Faculty Senate October 16, 2012:
The agenda for the Faculty Senate meeting scheduled for October 16, 2012 is as follows:

  • UCC Report
  • COIA – designation of representative
  • New Business

Draft Agenda for University Council October 23, 2012:
The agenda for the University Council Meeting scheduled for October 23, 2012 is as follows:

  • MSU Profile – Provost
  • UCAG Motion
  • New Business

New Business:
Steve Martinak, ASMSU Chairperson, announced the group is hosting an event with Andrea Larkin and Mark Meadows, October 18, at the Kellogg Center, 7:00 to 8:30 pm.

There being no further business, the meeting was adjourned at 4:46 p.m.

Respectfully Submitted,

signature

Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, October 2, 2012 - 3:15pm
Committee Type: 
Minutes Status :