October 5, 2010

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Approved 11-2-10

EXECUTIVE COMMITTEE OF ACADEMIC COUNCIL
MINUTES
October 5, 2010
Board Room, Administration Building


Present: President Simon, Provost Wilcox, G. Bice, S. Carter, J. Epstein, J. Funk, T. Levine, R. Maleczka, D. Moriarty, C. Parker, J. Powell, C. Schotten, J. Wright, J. Youatt; Others: T. Curry, L. McKown (State News), S. Lott

Absent: R. Appel, H. Hughes, M. Kaplowitz, M. Sticklen

Professor Powell called the meeting to order at 3:15 p.m. with a quorum being present.

The agenda was amended adding an item from UCAG and moving item#9 to #6. The agenda was approved as amended.

The minutes for September 7, 2010 were approved as submitted.

Presidents Remarks:
The President reported that Dr. Lee June indicated his intent to step down as Associate Provost and Vice President for Student Affairs and Services effective December 31, 2010. The Vice President’s position is under Taylor II which requires a process through Academic Governance for how to replace Dr. June’s position. Dr. June’s Associate Provost’s position is not under Taylor II. President Simon reviewed the processes that occurred combining the various roles that Dr. June has held. The two roles will be separated and there will be a search for the Vice President for Student Affairs and Services. President Simon also noted that there is a consultant’s report that was done last year between Residential Hospitality Services and the Vice President’s office about the relationship between residence life and campus living. These two units have a number of redundancies that have grown over time. There was a commitment that the consultant’s report would be discussed with University committees this Fall. There is need to have this discussion, separate the two roles that Dr. June has held and a need to think about the best way to organize these functions. Since the mid 1990’s there have also been many changes in the Office of the Provost to provide a greater emphasis and focus on issues around undergraduate education. The organizational change needs to be reviewed within the context of a different Office of the Provost. The President has asked Dr. Banks to look at organizational structures across other comparable institutions over the summer. A consultation process has begun with Dr. June’s staff in both positions and student leaders to provide ideas about the organizational structure or issues that should be considered and communicate these to Dr. Banks. President Simon will bring a very specific proposal back to ECAC for review by governance and then begin the search for the positions.

Provost’s Remarks:
Provost Wilcox noted that much progress has been made in many departments and colleges. The Provost supported the notion that the Neighborhoods is about rethinking how we support students and that is why we need to rethink carefully about the Vice President for Student Affairs and Services and the Associate Provost for Academic and Multicultural Issues. The Provost asked UCAP and UCSA to forward their perspectives and advice on these offices.

ECAC Chairperson’s Remarks:
Professor Powell announced that both he and Professor Maleczka would be attending the CIC Faculty Leadership conference at the University of Wisconsin on October 22 & 23 and will report back to ECAC in November.

Follow-up on the Issue of First Amendment Speech:
Professor Powell reported on the follow up from the ECAC discussion on First Amendment speech. A letter was sent to President Simon related to the issues concerning the University’s Anti-Discrimination Policy (ADP) and the role of the Office of Inclusion and Intercultural Initiatives. Professor Powell then shared the President’s response. President Simon informed the ECAC that a draft of a User’s Manual for the ADP has been completed and requested that a work group be set up to review. In addition, the University’s Sexual Harassment Policy needs to be reviewed by appropriate governance committees. The President noted that given the related nature of the ADP and the Sexual Harassment, she asked if ECAC would consider establishing a working group to review both the ADP User’s Manual and the Sexual Harassment Policy. ECAC passed a motion to establish a working group with representatives from UCAP, UCFT, UCFA, UCSA, UGC, ECAC, COGS and ASMSU, Academic Assembly. Chairpersons of these groups are to identify a representative and send names to the Governance Office as soon as possible.

Approval of UCC Report from Academic Council meeting September 21, 2010:
Since a quorum was not reached at the Academic Council meeting on September 21, 2010, the ECAC was asked to approve the report. A motion was passed approving the UCC Report of September 21, 2010.

Replacement of UCAG member:
Secretary Wright reported that the College of Education had made an error in their elections for FC/AC representatives. Professor Reckase was not elected as a representative. He was elected by Faculty Council to sit on UCAG which means there is now a vacancy. Secretary Wright looked at the UCAG election results and identified the faculty with the next highest votes, which was Professor Noel. A motion was passed to place the motion on the next Faculty Council agenda.

Request for Merger from the Department of French, Classic & Italian with the Depart of Spanish & Portuguese:
The Provost received a request for the merger of the Department of French Classics and Italian and the Department of Spanish and Portuguese and is seeking advice from Academic Governance. The Provost explained that the merger deals with the administration side and the organizational structure of the departments. A motion was passed to refer the proposal to UCFA, UGC and UCAP for review and respond back to ECAC in November.

Implementation of Amended Bylaws:
Professor Hughes, UCAG Chairperson, submitted a motion to ECAC concerning the changes in the amended Bylaws regarding membership on Standing Committees next year. Professor Powell and several members did not see the need for such a motion and no action was taken.

Proposed motion for Faculty Council Re: SIRS:
ECAC received a request to place the following proposed motion on the Faculty Council agenda: “Faculty Council strongly endorses a study of the administration of student instructional performance forms in class and online. When a statistically valid option is identified and tested, Faculty Council endorses the implementation of such an option on as "fast a track as possible.” Following considerable discussion members felt strongly that the UCAP should be given time to complete work being conducted by UCAP. ECAC decided to postpone placing the motion on the FC agenda until UCAP has had an opportunity to present their findings. The proposed motion will remain on the ECAC agenda for follow-up discussion.

Request by CHM for New Departments - Follow up:
The proposal was referred to UCFA and Professor Moriarty, Chairperson, reported that the committee had reviewed the proposal and now has requested additional information from the Provost in order to complete their review. There have been no responses back from UGC and UCAP.

Proposal for the Realignment of the Basic Life Science Departments- Follow-up:
Professor Moriarty, Chairperson of UCFA, reported the UCFA had reviewed the Proposal for the realignment of the basic science departments and made the following recommendation: It would be irresponsible of UCFA to support the proposal based on the information provided. A discussion of the need for the realignment as well as the problem that is to be solved by the realignment is needed. The UCFA also posed a number of questions to be answered. The Proposal was also referred to UGC, UCAP, UCFT and UCSA.

Health Care Update:
Professor Moriarty reported that the Health Care Committee met with the consultant, Mercer. The consultant is going through the MSU data and will identify the types of care we want in and Employer-Based Health Care System.

Draft Agenda for Faculty Council for October 12, 2010:
The agenda for the Faculty Council meeting scheduled for October 12, 2010 is as follows:

  • Approval of Agenda
  • Public Comments
  • Replacement of UCAG Member
  • Update on Health Care
  • Other Business

Draft Agenda for Academic Council for October 19, 2010:
The agenda for the Academic Council meeting scheduled for October 19, 2010 is as follows:

  • Approval of Agenda
  • Public Comments
  • Campus Update - Provost
  • University Committee on Curriculum Report – Action
  • Other Business

Other Business:
There being no further business, the meeting was adjourned at 5:00 p.m.

Respectfully submitted, 

signature

Jacqueline Wright
Secretary for Academic Governance

Committee Meeting Date: 
Tuesday, October 5, 2010 - 3:15pm
Committee Type: 
Minutes Status :