September 20, 2011

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Approved 10-18-11




Tuesday, September 20, 2011

3:15 p.m., 115 International Center

President Simon, Provost Wilcox, G. Aben, C. Maxwell (for M. Baba), M. Becker, C. Brown, D. Buhler, D. Campbell, S. Carter, K. Cheruvelil, C. Coursaris, T. Curry, E. Cushman, W. Davidson, R. Sweeder (for L. Dillon), S. Esquith, J. Schwille (for R. Floden), J. Forger, J. Foss, C. Frilinigos, M. Halloran, S. Harley, P. Hunt (for J.I. Gray), C. Haka, C. Alsup (for J. Howarth), C. Jackson-Elmoore, R. Jones, L. Jackson, L. Jezierski, M. Kaplowitz, M. Kasavana, R.J. Kirkpatrick, Y. Komori, M. Lawrence, J. Wagner (for S. Lenway), T. Levine, L. Mak, S. Marino, H. Melakeberhan, W. Miller, T. Wehrwein (for M. Mundt), M. Noel, R. Ofoli, H. Perlstadt, V. Poltavets, J. Powell, R. Putnam, A. Sousa (for M. Rappley), F. Ravitch, J. Rechtien, N. Rovig, D. Rovner, C. Scales, C. Schotten, L. Selanders, D. Sheridan, E. Simmons, D. Sefcik (for W. Strampel), L. Stanford, T. Wolff (for S. Udpa), C. Vermeesch, S. Watts, L. Davenport (for P. Whitten), D. Wilson, J. Wright, D. Prestel (for K. Wurst), E. Yakura, J. Youatt

ABSENT:  K. Ames, W. Anderson, J. Boughman, L. Brooks, S. Carey, E. Charles, M. Chavez, J. Dunn, D. Estry, M. Fillmore, H. Fitzgerald, S. Fletcher, S. Garnett, C. Gelbke, D. Gift, J. Goddeeris, L. Gut, S. Hassan, J. Hoehn, H. Hughes, K. Klomparens, K. Lovell, R. Mabokela, D. Maybank, P. Menchik, D. Moriarty, N.B. Olivier, D. Pathak, S. Pratt, J. Riedinger, K. Schoonover, M. Shapiro, A.J. Singh, R. Taggart, Z. Taylor, S. Tekalur, L. Udpa

The meeting began at 3:19 p.m. with a quorum.

Approval of Agenda:
The agenda was amended adding the item “Advanced Notice of Proposed Rule”.  The agenda was approved as amended.

Public Comments:
There were no public comments.

Approval of Minutes:
The minutes of March 22, 2011 were approved as distributed. 

President’s Remarks:
The President welcomed members to the first University Council.  President Simon noted that there is not much good news in terms of the economic forecast.  One of the concerns of the University in outreach and engagement is the education or skills gap.  This gap exists in this State and across the country not only in the match of the open jobs and the unemployed but also the match of the jobs that will be created with the people needed to fill the new jobs.  The good news remains that College graduates have a lower unemployment rate and the earnings of college graduates have been sustained.  The Governor is going to do a work force job analysis that should be available in late November or December.

The President reviewed the budget process as background to the tuition controversy with the legislators.  MSU does a two year budget, so the tuition was set for the Fall of 2010 in June of 2009 at a preliminary number of 5%.  In June of 2010 the number was finalized at 4.9% and because the University had an additional amount of nonrecurring stimulus money, the decision was made to do an equivalent of an insurance premium holiday for Fall and Spring Semesters, resuming the rate approved in the summer.  The rate of tuition for Fall of 2010 was submitted in the summer on a form to the State of Michigan verifying the tuition rate of 4.9% with a footnote indicating the tuition would be lower for Fall and Spring Semesters. The language in the Bill was written by the Governor’s Office and the University consulted with the Governor’s Office and OMB about the interpretation.  They responded that the University was in conformity with the language.  The House of the Higher Education Subcommittee disagrees and issued a threat.  President Simon indicated the University will continue to work through this issue.

President Simon and the University Council members acknowledged Jim Sumbler and his eighteen years of service with the University and Governance.  Jim has been the person doing the audio taping of all the Governance meetings, as well as the meetings of the BOT.  Jim was asked to step to the microphone for the opportunity to speak.  Jim spoke highlighting the value of higher education at MSU.

Provost’s Remarks:
Provost Wilcox reported there are 7,800 beginning freshmen this year.  There were 28,000 applications to the University this year, which is the highest number in the history.  The average time to a degree at MSU is four years and two months which is a credit to all.  There are many factors to predict when putting a class together and this year the University under predicted on every category.  Undergraduate students are only one part of the composition and the graduate student composition is more than stable. The University is within two or three students from last year.  The University will be 200 to 300 students larger this Fall than last year.  Provost Wilcox indicated that the University wants to stay at about 47,500 students.

Provost Wilcox reported the beginning of the school year activities went well.  This is the third year using the new framework for the welcoming of students and the Provost thanked everyone involved.

Provost Wilcox welcomed and introduced the new FGO, Professor Linda Jackson.  Professor Revitte will be retiring in October after seven years as the FGO.   Professor Soffin, the Ombudsman will be retiring at the end of the year and applications are now being received for the position.

The Steering Committee Chairperson’s Remarks:
Professor Powell reported on the follow-up regarding the Assessment Task Force Re: Changes to the Code of Teaching Responsibility and Integrity of Scholarships and Grades.  The Task Force has been working on this during the summer and should have some recommendations this Fall.

The Task Force on the University Research Organization (URO) is working on the concepts and background and will have a preliminary report in November.  Governance will also be reviewing the Sexual Harassment revised guidelines by the Federal Government at the end of Spring Semester.  Professor Powell also announced the At-Large Faculty of the Steering Committee will be conducting Faculty Forums again this year.  The first Faculty Forum is scheduled for October 5 and a notice will be sent to everyone.

The Campus Addressing Project:
A motion was passed to give voice to F/Lt. Penny Fischer, MSU Police Department. F/Lt Fischer presented an overview of the Campus Addressing Project, which has been established to assign an addressing grid for the MSU Campus and provide a locatable address for all MSU facilities.

The primary reasons for this change include the following:

  • To Improve general public safety response
  • To meet requirements for 9-1-1 enhanced dispatching services
  • To use global positioning systems (GPS)

The benefits of this type of addressing system go beyond public safety and include improved locatable addresses in their mapping for Global Positioning Systems units, improved post and parcel delivery and improved Geographical Information System (GIS) and mapping abilities.

The Project will be implemented as a pilot project in October followed by an evaluation.  The Addressing System should be implemented in phases and be completed by April.

Athletic Council Annual Report:
Professor Kasavana, Chairperson of the Athletic Council, presented the Annual Report of the Athletic Council.  Professor Kasavana provided highlights on graduation rates and summarized the Councils deliberations.  The NCAA has started the reform of enforcement of standards, academic standards and the reform of intercollegiate athletics.  Professor Kasavana indicated he was confident that MSU has conformity and support for the various reform movements.

Online SIRS Pilot Study:
Professor Brian Sweeter, UCUS member, presented follow up information on the Online SIRS Pilot Study.  The UCAP (now UCUS) looked at whether the online SIRS could be used as a way to increase the response rate of the students.  The Committee recommended implementation of grade sequestration in the administration of online SIRS. Based on the results of Pilot studies conducted during Summer 2010 and Fall 2010, this modification will likely improve student response rate, and therefore the representativeness, in assessing course/ instructional quality for units that choose to utilize the online SIRS process.  A motion was passed to adopt the UCAP Report and Recommendation.

UCAG Proposed Motions:
Professor Powell presented the following proposed motion from UCAG to amend the Amended Bylaws:

The proposed motion is to delete the words “on a regular basis” in and and to read as follows: The voting faculty in the election of University-level councils and committees shall be all regular faculty, health professions faculty, and NSCL faculty. Voting faculty also includes full-time fixed-term faculty who have served at least three consecutive years and who are engaged in the academic activities of the University. on a regular basis. The voting faculty in the election of department, school, or college councils and committees and in elections pertaining to department, school, or college policies and decisions shall include all regular faculty engaged in the academic activities of that unit on a regular basis and may, if so provided by unit bylaws, also include health professions faculty, NSCL faculty, fixed-term faculty, honorary faculty, specialists, lecturers, research associates, assistant instructors, and/or adjunct faculty.

The motion to approve the amendments passed.

New Business:
Professor Perlstadt asked to bring to the attention of Council members information regarding the Advanced Notice of Proposed Rule Making to Revise 45CFR46 Human Subjects. The Office of Science and Technology Policy is driving a national conversation related to the oversight of the rules governing the protection of human subjects in research.  An advanced notice of proposed rule making on Human Subjects Research Protections was published on July 11, 2011 and solicits input on 74 questions related to proposed changes to the human research regulations. Professor Perlstadt urged members to respond. The Office of Regulatory Affairs (ORA) is seeking input from investigators, IRB members and staff and administrators on this proposed notice urgently as the deadline is September 26, 2011.  The website is

There being no further business, the meeting was adjourned at 4:05p.m.

Respectfully Submitted,


Jacqueline Wright
Secretary for Academic Governance

University Council Annual Reports:
University Committee on Academic Governance
University Committee on Student Affairs - have not received
University on Academic Policy (has been changed to University Committee on Undergraduate Studies) -
have not received
University Graduate Council (has been changed to University Committee on Graduate Studies)
University Committee on Honors Programs
University Committee on International Studies & Programs
University Committee for the Library
University Military Education Advisory Committee
University Committee on Liberal Learning:
    Report on Inventory project
    Subcommittee Report on Dissemination of LLGs
Athletic Council


Tapes of complete meetings of the Academic Council are available for review in the office of the Secretary for Academic Governance, W32 Owen Graduate Hall, 355-2337.

Committee Meeting Date: 
Tuesday, September 20, 2011 - 3:19pm
Committee Type: 
Minutes Status :